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FREE TOOLSchengen Visa Cover Letter Generator
Answer 4 short questions and your one-page cover letter is written as you type: who you are, why and when you travel, who pays and why you will return home. Download it as PDF or Word, print it and sign it.
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- No sign-up
- About 2 minutes
- PDF or Word
Your letter
Nothing you type is sent to Close Flight: the letter is written in your browser and kept only on this device. Questions? Contact us.
Your letter mentions your flights and your stay:
Flight itinerary for your visa file → Hotel itinerary, free →Prefer to fill it in by hand? Blank Word template (DOCX, 38 KB) · PDF sample
What a Schengen visa cover letter should include
Full name, citizenship, address, contact details and passport number.
Why you are travelling and which country is your main destination.
Arrival and departure dates that match your flight itinerary.
Hotel or host for every night, matching your proof of accommodation.
How you will pay for the trip: your savings and salary, or a named sponsor.
Your job, studies or family that show you will come back on time.
How the letter is structured
- Your name, address, phone and email, then the date.
- The addressee: the visa officer of the embassy or consulate, and its city.
- The subject: the visa you apply for and why.
- Who you are, your citizenship and passport, and your travel dates.
- The trip: cities, travel companions, flights and where you stay.
- Work and money: your occupation and who pays.
- Your return: when you leave and what brings you back home.
- The documents you enclose, then "Yours faithfully" and your signature.
Tips before you submit
- Keep it to one page and to facts your documents prove.
- Use the same dates as in your application form, flight itinerary and hotel booking.
- Describe each document as it is: a flight itinerary is not a paid ticket, and a hotel you have not paid for is a place you plan to stay.
- Self-employed? Print the letter on your company letterhead.
- Someone else pays? Add their sponsorship letter and financial documents to your file.
- Sign it by hand after printing.
Sample Schengen visa cover letter: tourist visa to Italy
A letter written by the generator. The applicant and the details are made up.
Priya Sharma
Flat 12, Green Park, New Delhi 110016, India
Phone: +91 98100 00000 · Email: priya.sharma@example.com
1 March 2027
The Visa Officer
Embassy of Italy
New Delhi
Subject: Application for a short-stay Schengen visa (type C) for tourism
Dear Visa Officer,
I, Priya Sharma, a citizen of India, holding passport no. Z1234567, am applying for a short-stay Schengen visa for tourism. I plan to travel to Italy from 12 May 2027 to 24 May 2027 (13 days), and I would like to visit Rome, Florence and Venice.
My planned flights are Delhi – Rome and Venice – Delhi. I plan to stay at Hotel Esempio, Via Nazionale 10, Rome.
I am employed as a Software Engineer at Example Technologies. I will cover all the costs of the trip myself.
I will leave the Schengen area on 24 May 2027 and return home to my permanent job and my family in New Delhi.
I enclose: visa application form; passport and copies of previous visas; passport photographs; flight itinerary; proof of accommodation; travel medical insurance; bank statements.
Thank you for considering my application.
Yours faithfully,
Priya Sharma
Questions
Do I need a cover letter for a Schengen visa?
Some consulates and visa application centres list a cover letter on their checklist, others do not. Requirements vary by country and by the place you apply, so follow the official checklist of the visa centre or consulate that handles your application.
What should a Schengen visa cover letter include?
Who you are, the visa you apply for, the purpose of the trip, your exact travel dates, where you will stay, who pays for the trip, your job or studies, and why you will return home. End with the list of documents you enclose.
How long should the cover letter be?
One page is enough. Keep to facts that your documents prove.
Do I have to sign the cover letter?
Yes. Print it, then sign it by hand above your typed name.
Should the letter match my itinerary and hotel booking?
Yes. The dates, cities and accommodation in your letter must match your flight itinerary, proof of accommodation and application form exactly.
Is my information sent anywhere?
No. The letter is written by a script in your browser. Nothing you type is sent to Close Flight; it is kept only in this browser so you can come back to it, and the Clear button removes it.
Can I edit the letter in Word?
Yes. Download the letter as a Word file and edit it, or use the blank Word template with highlighted fields.
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